HVAC COI Request Checklist

Business: ________________ Certificate holder: ________________ Job or project: ________________ Contract type: ________________ Certificate due date: ________________ Contact email: ________________ Required limits: ________________

Use this checklist to request certificate wording and endorsement copies for the job named above. Remove any item the contract does not require before sending the request.

• Show commercial general liability with the required limits: ________________
• Confirm whether the contract requires products-completed operations aggregate limits.
• Show umbrella or excess liability only if the contract requires limits above the general liability policy.
• Confirm whether the certificate holder name and address match the contract exactly.
• Confirm the policy dates cover the work period required by the contract.
• Keep a copy of the contract insurance section with this checklist.

• Additional insured endorsement for ongoing operations, if required by the contract.
• Additional insured endorsement for completed operations, if required by the contract.
• Contract-required form numbers or equivalents: CG 20 10 11 85, or CG 20 10 10 01 with CG 20 37 10 01, if the contract names those forms.
• Primary and noncontributory wording, if required by the contract.
• Waiver of subrogation, if required by the contract.
• Endorsement copies attached when the customer asks for more than a certificate note.
• Subcontractor certificates collected before work starts, if subs will work on the job.

• Ask whether refrigerant release, mold, contaminated indoor air, or cleanup costs need pollution coverage review.
• Ask whether design, load calculation, energy audit, controls design, or indoor-air-quality consulting needs professional liability review.
• Confirm completed-operations coverage is addressed for claims that may arise after installation or service work is finished.
• Confirm the carrier knows the work type: service, replacement, installation, refrigeration, ductwork, controls, or other HVAC work.
• Save photos, work orders, change orders, and closeout documents with the job file.

Contract wording or instructions supplied by the customer: ________________

Questions to send with the request:

• Does the policy include the endorsement wording the contract asks for?
• Does the certificate need to show umbrella or excess liability to meet the required limits?
• Does the contract require completed-operations additional insured wording after the job is done?
• Does the contract require waiver of subrogation or primary and noncontributory wording?
• Are any HVAC pollution or professional liability requirements listed outside the general liability section?