Spreadsheet template
Subcontractor insurance tracker
Track subcontractor certificates, limits, endorsements, workers compensation, and expiration dates by project.
How to use this tool
This tracker helps a remodeling contractor record subcontractor certificate of insurance details before work starts.
Who this is for
Remodeling contractors and office managers who hire electricians, plumbers, painters, flooring installers, cabinet installers, demolition crews, or other subcontractors.
When to use it
Use it before a subcontractor starts work and again when certificates or required endorsements are close to expiring.
How to use it
Enter your project details, download the spreadsheet, and update each row as subcontractors send certificates and endorsement copies.
What you get
You get an XLSX or CSV tracker with project details, starter subcontractor rows, insurance limit checks, endorsement status, expiration dates, and notes.
Subcontractor insurance tracker
Track subcontractor certificates, limits, endorsements, workers compensation, and expiration dates by project.
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Spreadsheet template
Download subcontractor tracker
You get an XLSX or CSV tracker with project details, starter subcontractor rows, insurance limit checks, endorsement status, expiration dates, and notes.
Available as XLSX, CSV. The file uses the current field values.
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Spreadsheet preview
Updates as you type before download.
Spreadsheet preview
Updates as you type before download.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Electrical rough-in and trim
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Confirm general liability, workers compensation if employees are on site, and any contract-required endorsement copies.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Plumbing rough-in and fixtures
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Check whether the certificate holder and project description match the job.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Drywall, texture, and patching
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Review expiration date before work starts and before final punch work.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Flooring installation
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Record any additional insured or waiver wording required by the owner or general contractor.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Cabinet installation
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Ask for updated documents if policy dates expire before installation or warranty work.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Painting and surface preparation
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Flag older paint, dust control, lead, solvents, or other pollution concerns for separate review.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Demolition or debris removal
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Confirm subcontractor coverage before demolition, haul-off, or work around existing utilities.
Business name
________________
Project name
________________
Project state
________________
Subcontractor company
Enter subcontractor legal name
Trade or work
Window, door, or waterproofing work
Policy number
Enter policy number
General liability limits
Enter required and shown limits
Workers compensation confirmed
Yes, no, or not required
Additional insured status
Yes, no, or not required
Waiver of subrogation status
Yes, no, or not required
Certificate expiration date
Enter expiration date
Review status
Needs certificate
Notes
Check contract limits and completed operations wording when exterior wall or water intrusion exposure is involved.
| Business name | Project name | Project state | Subcontractor company | Trade or work | Policy number | General liability limits | Workers compensation confirmed | Additional insured status | Waiver of subrogation status | Certificate expiration date | Review status | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Electrical rough-in and trim | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Confirm general liability, workers compensation if employees are on site, and any contract-required endorsement copies. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Plumbing rough-in and fixtures | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Check whether the certificate holder and project description match the job. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Drywall, texture, and patching | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Review expiration date before work starts and before final punch work. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Flooring installation | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Record any additional insured or waiver wording required by the owner or general contractor. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Cabinet installation | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Ask for updated documents if policy dates expire before installation or warranty work. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Painting and surface preparation | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Flag older paint, dust control, lead, solvents, or other pollution concerns for separate review. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Demolition or debris removal | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Confirm subcontractor coverage before demolition, haul-off, or work around existing utilities. |
| ________________ | ________________ | ________________ | Enter subcontractor legal name | Window, door, or waterproofing work | Enter policy number | Enter required and shown limits | Yes, no, or not required | Yes, no, or not required | Yes, no, or not required | Enter expiration date | Needs certificate | Check contract limits and completed operations wording when exterior wall or water intrusion exposure is involved. |
Preview of downloaded spreadsheet template
Updates as you type before download.
Preview of downloaded spreadsheet template
Updates as you type before download.
Next steps
- Add each subcontractor before work starts, even if the certificate has not arrived yet.
- Compare the tracker against the contract insurance exhibit before approving work.
- Ask for endorsement copies when the contract names specific additional insured or waiver wording.
- Review expiration dates weekly on active remodel projects with multiple subcontractors.
- Keep the completed tracker with the project file for audit and contract review.
What this includes
Download formats
XLSX, CSV
Fields
Business name, Project name, Project state, Certificate due date
Spreadsheet columns
Business name, Project name, Project state, Subcontractor company, Trade or work, Policy number, General liability limits, Workers compensation confirmed, Additional insured status, Waiver of subrogation status, Certificate expiration date, Review status, Notes
Document sections
How to use the tracker, Subcontractor review checks
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Reviewed byHuy Huynh, technology lead at TradesCoverage and licensed insurance brokerNPN 22071436Last reviewed May 2026
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