Checklist

Janitorial Contract Checklist

Create a checklist for insurance items to review before signing a cleaning contract.

How to use this tool

This tool helps a janitorial business review common insurance requirements before signing a commercial cleaning contract.

Who this is for

Janitorial and cleaning contractors reviewing a client contract before sending proof of insurance.

When to use it

Use it before you sign a cleaning agreement or ask for a certificate of insurance for a job.

How to use it

Enter the business, client, and contract date, then compare each checklist item with the insurance wording in the contract.

What you get

You get a printable checklist with seven common contract insurance items, plain-English notes, check boxes, and space for policy numbers.

Janitorial Contract Checklist

Create a checklist for insurance items to review before signing a cleaning contract.

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Business name

Client name

Contract date

Checklist

Download checklist

You get a printable checklist with seven common contract insurance items, plain-English notes, check boxes, and space for policy numbers.

Available as PDF, DOCX. The file uses the current field values.

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Preview of downloaded checklist

Updates as you type before download.

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Contract summary

Business: ________________ Client: ________________ Contract date: ________________

Use this checklist to compare the contract insurance section with your current policies, endorsements, and certificate request. Remove any item that the contract does not require before sending a request to your insurance contact.

Insurance items to verify

Insurance item	What it means	Checked
Certificate of insurance	A certificate shows evidence of current coverage, policy dates, limits, named insured, and certificate holder details. It does not change the policy.	☐
General liability	This policy may cover third-party bodily injury or property damage claims from cleaning work, subject to policy terms, exclusions, conditions, and limits.	☐
Additional insured	An endorsement may add the client as an additional insured for covered liability claims connected to your work when the contract requires it.	☐
Primary and noncontributory wording	This wording can make your policy apply first for a covered claim and avoid seeking contribution from the client's primary policy when the contract requires it.	☐
Waiver of subrogation	This endorsement can limit the insurer's right to recover from the client after paying a covered loss when the contract requires it.	☐
Workers compensation evidence	If your business has employees, the client may ask for proof of workers compensation coverage or a state-approved exemption where allowed.	☐
Commercial auto evidence	If vehicles are used to move people, supplies, or equipment for the cleaning job, the client may ask for proof of commercial auto coverage.	☐
Umbrella or excess limits	Some contracts ask for liability limits above the primary policies; confirm the required limit and which underlying policies it applies over.	☐

Notes before sending

Confirm the exact client name and certificate holder address from the contract.
Check whether the contract requires endorsement wording, not only a certificate of insurance.
Confirm any required limits, deductibles, waiver wording, and additional insured wording before work starts.
Keep a copy of the contract insurance section with the certificate request.
Ask for review before signing if any required coverage, limit, or endorsement is missing from your current policies.

Next steps

Compare this checklist with the insurance section of the client contract.
Mark any missing coverage, limit, endorsement, or certificate wording before you sign.
Send the marked checklist and contract insurance page with your certificate request.
If a requirement is missing, compare janitorial insurance options before the job starts.

What this includes

Download formats

PDF, DOCX

Fields

Business name, Client name, Contract date

Document sections

Contract summary, Insurance items to verify, Notes before sending

Related guides

Janitorial Insurance

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Reviewed byHuy Huynh, technology lead at TradesCoverage and licensed insurance brokerNPN 22071436Last reviewed May 2026

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